MANUAL-I

1. AIM AND OBJECTIVE: -

The aim and objectives of the organization is the quality management of school education system of the circle i.e. Sundargarh revenue district. The office of the Inspector of schools is also controlling the establishment of secondary schools and to promote community participation for better human resource development.

2. MISSION /VISION: -

To achieve the target of universalisation of education, to reduce the dropouts and stagnation. Develop the infrastructure facilities of the schools. To build the capacity of the teachers through inservice training. To provide quality education of the children within the age group of 6-14.

3. BRIEF HISTROY AND BACKGROUND FOR ITS ESTABLISHMENT:-

The circle was bifurcated from Sundargarh – Sambalpur education circle and came to existence since 1968 with area of operation within the geographical territory of Sundargarh revenue district.

4. ORGANISATION CHARTS:-

Department of School and Mass Education (State Level),Directorate of Secondary Education (State Level),Inspectorate of Schools (Circle /Revenue district level),Schools (Institutional Level).

5. ALLOCATION OF BUSINESS:-

To Inspect the Schooling system and to take remedial measure for quality improvement. Appointment and transfer of teachers and office staff and to make payment of their salary and others legitimate dues

6. DUTIES TO BE PERFORMED TO ACHIEVE THE MISSION: -

Responsibilities have been distributed to individual staff member as per their respective job chart and to supervise it for timely disposal.

Continued….2

//2//

7. DETAILS OF SERVICE RENDERED:-

To monitor all the educational administrative and financial affairs, including smooth conduct of public examination in the circle.

8. CITIZENS INTERACTION:-

P.T.A., M.C, School Committee have formed as per rules for participatory management of quality education.

9. POSTAL ADRESS OF THE MAIN OFFICE, ATTACHED /SUBORDINATE OFFICE/FIELD UNITS ETC.:- Inspectorate of School Sundargarh.

At/Po- Sundargarh, Dist- Sundargarh

10. MAP OF OFICE LOCATION:- Enclosed in separate sheet.

11. WORKIG HOURS BOTH FOR OFFICE AND PUBLIC:-

10 AM. to 5 PM. With half an hour lunch break on every working day except morning office during summer which is 7 AM to 1.PM without lunch break.

12. PUBLIC INTERACTION, IF ANY:-

This organization interacts with the public for fulfillment of their demands regarding access to education and establishment of high schools, appointment and transfer of teaching and non teaching staff and other public works relating to education.

13. GRIEVANCE REDRESSES MECHANISM:-

Grievance cell is function on every Saturday. In other working days special grievance has hard for smooth management. Grievance petitions received from various quarters are enquired into and action is being taken as per rule with in stipulated time.

Inspector of Schools,

Sundargarh

MANUAL-2

Powers and duties of officers and employees

[Section 4 (1) (b) (ii)]

Power and duties of officers and staff

Sl.No.	Designation of Post	Powers				Duties attached
		Administrative	Financial	Statutory	Others
1	Inspector of Schools	√	√	√	√	Inspection of schools management of schools and office establishment, appointment Transfer of Subordinates ,legal matters, M.C, P.T.A. Recognition of schools etc.
2	Administrative-cum-Accounts officer		√	√	√	To make payment of salary and management of office establishment, Drawing and disbursing officer of establishment/High Schools.
3	Head clerk			√	√	To Supervise and monitor the day to day work of office.
4	Inspector of Physical Education				√	Inspection and supervision of the work of PETs, organization of games, sports, JRC, Scout and guide activities.
5	Science Supervisor				√	Science education Programme such as organization of Sc.exhibition, seminar, children Sc.Congress, Sc. And Math. Olympiad and block, Ednl. Dist. And circle level orientation of teachers.
6	Statistical Inspector				√	Deals with collection and compilation of Ednl. Statistics at Sec. School level.
7	Junior Steno				√	Deals with confidential section such as CCRs of officers maintains of tour diary ,tour programme of officers
8	Sr. Clerk				√	Maintain records of staff and deals with ministerial jobs.
9	Driver				√	Driving of office vehicle.
10	Jr. Clerk				√	Assist the senior clerk in office work.
11	IV Class				√	Manual work

Inspector of Schools,

Sundargarh

MANUAL-4

Norms set for the discharge of functions.

[Section 4( I ) (b) (iv) ]

Details of norms and standards set out can be given in respect of various activities. Some of the norms are indicated below as an illustration.

Illustration

Sl.No	Activities	Time frame /Norm	Remarks
1	Payment of salary	Within the 1^st week of every month	Payment of salary made in time.
2	Court cases	Dispose of within the stipulated time
3	Pension	Provisional Pension is sanction in the same day of retirement.
4	Transfer	Made as per Govt. rules during the beginning of educational session.
5	Appointment & Promotion	Made within the time as per Govt. Orders.
6	School Inspection	Made every year as least once to every school and subordinate office.
7	Conduct of public examination and publication of result	Done at the end of the educational session.
8	Co. Curricular activities	Made as the Block, Edn. district & Circle level every year by scheduled time.

Inspector of Schools,

Sundargarh

MANUAL -5

Rules regulations, manual and record for discharging function.

[Section 4( I ) ( b) (V)]

This office is not an independent entity and does not frame any rules, rather acts according to the rules, principle and laws framed by the Govt., B.S.E and D.S.E, Orissa. However the office acts according to Orissa, Service Code., Govt. Servant Conduct Rules, Classification, Control and Appeal Rules. O.G.F.R., Orissa Education Code, Orissa End. Act. Conduct of Exam. Rules, Orissa Edn. Manual, P.T. A, Rules, Right to Information Acts, 2005. and others amendment made from time to time by the Legislature, Judiciary and the Administrative Authorities.

Inspector of Schools,

Sundargarh

MANUAL-6

A Statement of the Categories of documents that are held by it for under its control.

[Section 4( I ) ( b) (VI)]

A statement of the categories of documents held.

Sl.No.	Nature of record	Details of information available	Unit/ section where available	Retention period, where available
1	Service Book	Details information of employee	Section clerk	Maintained in every half year
2	Log Book	Detailed of letter received and despatch.	Section clerk	Higher letter within three days, lower by seven days.
3	Bill Book, Cash Book, Acquaintance Registers.	Details of financial transaction.	Accounts Section	Everyday all the transaction is recorded.
4.	Stock & Store Registers	All the assets of the office	Section	Used and Damaged of articles and recorded in time.
5	Vehicle log Book	Details of vehicle as per proforma	Driver	Every day of used of vehicle.
6	Issue register	Record of letter Issued including D.O.	Section Clerk	Every day
7	Received register	Record of letter Received	Section Clerk	Every day
8	Peon Book	Record for letters delivered locally	Section Clerk	Every day
9	Telephone Log Book	Record for every out going call
10	Roster register	Record on appointment and promotion in respect of S.C /S.T as per roster point	Estt. Section	As and when appointment and promotion is made.
11	Register of Assembly questions	Record of A.Q No. and Name of questioner.	In Statistics section	In the same day.

Inspector of Schools,

Sundargarh

MANUAL-9

Directory of officers and employees

[Section 4( I ) ( b) (IX)]

Directory

Sl.No.	Name and designation	Office Phone No.	E mail address
1	Hrushikesh Kandi, OES ( I ) Inspector of Schools	(06622) 272203
2	Brundaban Pradhan, IES(II) A.A.O	-do-
3	Pabitramohan Patel,I/C I.P.E	-do-
4	Science Supervisor -VACANT	-do-
5	Tik Chand Naik, S.I	-do-
6	Santanu Kumar Pradhan, Jr.Steno.	-do-
7	Bisram Lakra, HC	-do-
8	Bibhisan Patel, SC	-do-
9	Harakrishna Choudhary, S.C	-do-
10	Snehamanjari Seth, S.C	-do-
11	Surendra Kumar Jena, SC	-do-
12	Maheswar Mahanta, SC	-do-
13	Janakram Majhi, SC	-do-
14	Bikram Kumar Kujur, JC	-do-
15	Santosh KumarDash, J.C	-do-
16	Subash Chandra Dey, JC	-do-
17	Prabhat Kumar Mehera, JC	-do-
18	Satyaranjan Parida, JC	-do-
19	Harakrushna Khati, Driver	-do-
20	Armia Lakra, Duftary	-do-
21	Iswar Minz, Peon	-do-
22	Aditya Naik, Peon	-do-
23	Debendra Rao, Peon	-do-
24	Sastu Rout, Peon	-do-
25	Siba Sunani, Peon	-do-
26	Harachand Raxa, Night Wacher	-do-
27	Krupa Sindhu Patel, Peon	-do-

Inspector of Schools,

Sundargarh

MANUAL -11

The Budget Allocated to each Agency

[Section 4( I ) ( b) (XI)]

Non-Plan Budget

Major head	Activities to be performed	Sanctioned budget	Budget estimate	Revised estimate	Expenditure for the last year
101- Inspection	Salaries, O.A, Electric, Water, Tel. M.V. Cont.	Rs.14,80,100/-	Rs.32,02,804/-	0	Rs.40,05,259/-
Pre Metric Scholarship	NRTS, Merit com Poverty Scholarship	Rs.1,90,720/-	Rs.1,90,720/-	0	Rs.1,23,720/-
110-Asst. to Non Govt. Sec. Schools	G.I.A	Rs.2,03,47,453/-	Rs.4,19,28,067/-	0	Rs.4,79,36,525/-
05-language development 102-promotion of MIL	G.I.A	0	0	0	0
05-Language development 103-Sans.Edn.	G.I.A	0	Rs.2,54,457/-	0	Rs.9,53,363/-
109-New Govt. Sec. Schools	Salaries	Rs.5,45,41,328/-	Rs.13,18,91,680/-	0	Rs.17,30,07,808/-

Plan Budget.

Name of the Plan Scheme	Activities to be under taken	Date of Commencement	Expected date of completion	Amount sanction	Amount disbursed/ Spent
02-Sec.Edn.State Plan Dist. Sector	Community Singing programme	14.11.2008	14.11.08	Rs.2000/-	Rs.2000/-
80-Gen.-003 Traveling- 0013850 Trg.	Training	2008-09	2008-09	Rs.70,000/-	Rs.70,000/-
State plane- Dist. Sector -02 Sec. Edn.	G.I.A.	2008-09	28.02.09	0	0
Remuneration to Contract teacher	Remuneration to Contract teacher	2008-09	28.02.09	Rs.1,00,22,569/-	Rs.1,00,22,569/-
State Plan Dist. Sector-02-Sec. Edn.796	G.I.A.	2008-09	28.02.09	Rs.2,35,42,133/-	Rs. 2,35,42,133/-

Inspector of Schools,

Sundargarh

MANUAL-15

Particulars of facilities available to citizens for obtaining information.

[Section 4( I ) ( b) (XV)]

Facilities available for obtaining information.

Sl.No	Facility available	Nature of information available	Working hours
1	Notice Board	Public notice on admission, competition, Public Exam. Appointment of teachers. List of selected candidate etc.	10Am to 5 PM on every working day.

Inspector of Schools,

Sundargarh

MANUAL -16

Name designation and other particulars of Public In formation Office.

[Section 4( I ) ( b) (XVI)]

List of Public information Officers

Sl.No	Designation of the officer designated as PIO	Postal address	Telephone No.	e-mail address	Demarcation of Area/ Activities, if more than one PIO is there
1	Brundaban Pradhan, AAO	O/O the Inspector of Schools Sundargarh. At/Po- Sundargarh	(06622) 272203		Sundargarh Revenue District

List of Assistance Public information Officers.

Sl.No.	Designation of the officer designated as first appellate authority	Postal address	Telephone No.	e-mail address
1	Head Clerk, O/O the Inspector of School Sundargarh	O/O the Inspector of Schools Sundargarh. At/Po- Sundargarh	(06622) 272203

First appellate authority with in the department.

Sl.No	Designation of the officer designated as first appellate authority	Postal address	Telephone No.	e-mail address	Demarcation of Area/ Activities, if more than one PIO is there
1	Inspector of Schools, Sundargarh	Inspector of Schools Sundargarh.Circle ,Sundargarh At/Po- Sundargarh	(06622) 272203	-	Sundargarh Revenue District

Inspector of Schools,

Sundargarh

OFFICE OF THE INSPECTOR OF SCHOOLS:SUNDARGARH CIRCLE: SUNDARGARH

No._____________ Date._______________

To,

The Hon’ble Information Commission,

State portal Group of IT Deptt.,

Orissa, Bhubaneswar.

Sub:- Central Monitoring mechanism containing RTI portal E-Filing and computerization of all records under section-04 of RTI Act-2005.

Ref:- Letter No.302/VI-1/08 of ADM Sundargarh Dist.

Sir,

I send here with the required information regarding RTI Act-2005 for Central Monitoring mechanism containing RTI portal E-Filing and computerization of all records under section-04 of RTI Act-2005 both in soft and hard copy.

Yours faithfully,

Inspector of Schools,

Sundargarh

Memo No.____________ Date.___________

Copy submitted to the Commissioner –Cum Secretary and Nodal Officer RTI Govt. of Orissa, I & PR Deptt. /PIO & Under Secretary to Govt. of Orissa, Deptt. of Schools & Mass Education Orissa, Bhubaneswar for favour of information & necessary action.

Inspector of Schools,

Sundargarh

Memo No.____________ Date.___________

Copy submitted to the PIO of the Directorate of Secondary Education Orissa, Bhubaneswar for favour of information & necessary action.

Inspector of Schools,

Sundargarh

Memo No.____________ Date.___________

Copy along with information in 17 format submitted to the ADM Collectorate Sundargarh (Public information Section) for favour of information with reference to his letter no.302/dt.30.05.2009.

Inspector of Schools,

Sundargarh